When it comes to sitting down and preparing the logistical side of things for your wedding, from the standpoint of the DJ, here is a brief overview of what I found to work best.
I normally request two things: a music taste list and a day of schedule. These two documents provide me with a steadfast guideline - ensuring that all of the requests are met while everything that is supposed to happen, does so according to schedule. The music taste list should contain the following:
- your general music likes and dislikes. This can either be specific songs or artists or simply genre/artist guidelines.
- critical selections for the first dance and parent dances.
I don't mind being provided very minimal direction either, just a few lines in the body of an email will suffice, whatever is convenient for you. Frequently, clients share Spotify playlists for either general guidance or specific songs that they want played.
As far as as the schedule goes, feel free to be either super detailed or relaxed when preparing it; I've worked under all sorts of scenarios and always manage to pull it off. Many times your wedding coordinator will prepare one for you and in that case I work closely with them to make sure we are in sync prior to the event. Keep in mind though, I can only follow whatever information you provide. If you would like me to MC and make announcements or introduce the bridal party, I request to have the phonetic pronunciations or any other detailed instructions to be submitted in advance, as I want to make sure I have adequate time to prepare!
In summary, communication is key and email is definetly the way to go!